Do you want to grow your business and make it a recognizable brand?
Building a website for your business may be the first task, but you are not done until you create a business email with your custom domain name.
Just as a website provides a unique identity to your business, a custom email address lets you present your brand in people’s mailbox uniquely. Besides, a business email address with custom domain name like firstname.lastname@example.org provides a more professional vibe and helps to build trust in comparison to a personal email like email@example.com or firstname.lastname@example.org.
So, how do you create professional business emails? Is there any option to create a business email for free?
If you go through the internet, you will definitely find some options but they do not offer much value since they’re free. The setup process often gets complex and lengthy. Reliability can also be an issue. You cannot depend on any unknown and insecure platform for managing your business email.
That’s why we recommend Bluehost hosting for your WordPress site.
Trusted as a reliable WordPress hosting company, Bluehost offers you a free domain name and free business email accounts no matter which Bluehost hosting plan you choose. Therefore, you can use a single trusted company for both setting up a website and business emails. Hence, your branding becomes both integrated and easy.
In this article, we’ll show you how to create a free business email in less than 5 minutes using Bluehost.
Bluehost for Free Professional Business Emails
Bluehost is one of the best WordPress hosting companies for building websites in WordPress. It offers reliable and secure WordPress hosting plans at an affordable price. Among the perks of using Bluehost, free business emails is one of many noteworthy features.
The ‘basic’ plan priced $2.95 per month offers 1 free domain and 5 free email accounts while their other plans, such as ‘plus’ and ‘prime,’ offer unlimited free business email accounts. The email storage capacity is 100MB for ‘basic’ plan users while it’s unlimited for other users.
Bluehost’s email service comes with advanced spam protection with Spam Hammer and Spam Assassin. Furthermore, it has a premium spam filtering service called ‘postini’ for advanced spam protection.
In addition, Bluehost offers easy email setup and configuration. You can create professional email accounts, manage, set up email forwarding, and more with ease.
1. Creating a Free Business Email Account Using Bluehost
In order to create a business email account, you need to first open your Bluehost dashboard.
Note: If you don’t have a website, go to Bluehost , select an appropriate plan, and sign up first.
Then, go to the ‘Email’ menu on the left.
Now, you’ll see the ‘Email Accounts’ page on the screen. You can add and manage all of your email accounts for all your domains from this interface.
To create a new email account, enter an account name and password. Create a strong password by using lower and upper case characters, numbers, and symbols or click ‘Generate’ for a machine-generated complex password.
Next, specify mailbox quotas and click on ‘Create Account’. Check the box ‘Send welcome email with mail client configuration instructions’ before clicking on ‘Create Account’ if you want an automated email with email configuration instructions.
Also, make sure that the correct domain is selected if you manage multiple domains.
That’s all it takes to create a new email account! Yes, it takes less than 5 minutes!
Now, you can add email accounts for your team members one-by-one through the same process.
2. Viewing All Email Accounts
To view all email accounts, click on the ‘Email Accounts’ tab next to the ‘Add Email Account Tab’ as shown in the screenshot below.
You can view or manage all your email accounts in this tab.
3. Managing All Email Accounts
From the ‘Email Accounts’ tab, you can configure six types of actions for each email account.
i. Access Webmail – Check Your Email
To view your email inbox, click on ‘Access Webmail’. Then, it will redirect you to a webmail page, like the one pictured below, where you can choose a webmail application to open your email. You can also set an application as the default.
Select any application and you will see your email inbox.
ii. Disk and Data
If you want to change the disk space for your email accounts or manage the disk usage, you can go to the ‘Disk and Data’ action.
iii. Manage Suspension
This option has suspension settings for your email accounts. You can allow or suspend for three actions: Login, receive, and send.
iv. Password and Authentication
You can change passwords for your email accounts from this option.
v. Connect Devices
This option allows two actions: 1) Set Up Mail Client 2) Configure Calendars and Contacts.
If you want to access your email account through an email application like Microsoft Outlook 2010 on your device, you need to run configuration scripts provided by the mail. You can get the scripts when you open ‘Set Up Mail Client’ option.
You can delete your email accounts easily from this option.
4. Forwarding Emails
From the ‘Email’ menu in your Bluehost dashboard, you can see a sub-menu called ‘Forwarders’. This sub-menu allows you to forward email to another email account.
In order to forward emails, click on Add Forwarder. A new page will appear as follows:
Enter the email address to forward emails from. Then, select your domain. Next, enter the email address to which emails are to be forwarded, and click on ‘Add Forwarder’. Now your emails will be forwarded per your settings.
This is useful when you have to share a message received by an account with many people in the team. It’s also useful when you have more than one email to handle.
Next, there is a ‘Domain Forwarder’ option which allows you to forward all emails from one domain to another.
First, select a domain to forward emails from and then enter the domain to forward emails to. Then, click on ‘Add Domain Forwarder’.
5. More Bluehost Mail Manager Options
In addition to creating and managing email accounts, there are other useful features and options in the Bluehost mail manager.
Auto Responders: Auto Responders allow you to set up auto response messages which are sent automatically when someone sends an email to your address. This is useful when you are unavailable or on a long vacation and cannot respond to emails.
Email Filters: You can filter emails for each account in your domain and keep your inbox clean and safe.
In order to create filters, you must add multiple rules to match email subjects, addresses, and other parts of an email message. Then, you must specify filter actions for the rules added.
6. How to Connect Bluehost Email with Gmail
Gmail is undoubtedly the leader among the email service providers today. If you are using Gmail most of the time, you can connect your Bluehost email with Gmail and access your inbox in Gmail.
To connect your Bluehost email with Gmail, first, log into your Gmail account.
Then, go to ‘Settings’ and click on ‘Accounts and Import Menu’. Scroll down ‘Check mail from other accounts: Add a mail account’ and click on ‘Add a mail account’.
Then, enter your Bluehost email address from which you want to receive emails in Gmail.
Next, it requires you to enter your Bluehost email and password. Finally, a verification code is sent to Bluehost email for confirmation. And, after you enter the code in the Gmail’s ‘Add Account’ window, your Bluehost email will be connected. Then, you can access your Bluehost email in Gmail.
That’s it! We hope this article helped you set up free professional business email accounts.
Use More Professional Business Emails with G Suite
Bluehost provides a bunch of business email features. However, it lacks advanced and more professional features. If you want to manage your business emails more professionally and efficiently, you need to use a premium service like G Suite.
G Suite is a paid Gmail service, also known as ‘Gmail for Business’. In addition to creating professional business emails, G Suite offers a host of file sharing, storage, connecting, and team building platforms which will help you grow your businesses exponentially.
It has different pricing plans you can choose from. The basic plan costs $5 per user per month and comes with 30GB storage capacity.
Above all, G Suite offers fully dedicated 24/7 technical support and keeps your business email accounts guarded every time. If you have a budget for branding your emails, G Suite is the best choice for you.
For setting up email with GSuite, you can read our complete tutorial on how to set up a professional branded business email with G Suite.