Are you looking to create a free business email address?
A business email address gives your business a sense of credibility and makes your customers feel that you’re here to stay and serious about your business.
In this article, we’ll show you how to create a free business email in less than 5 minutes.
What Is a Business Email Address?
A business email address uses your domain name (example.com) for your email, instead of the email service provider’s domain, like gmail.com or yahoo.com.
For example, firstname.lastname@example.org is a good business email while email@example.com is a generic, unprofessional one.
Whether you’re running a business website or just a hobby blog, you’ll need to set up a business email address.
Just as a website provides a unique identity to your business, a custom business email address lets you present your brand in people’s mailbox uniquely.
Besides, a business email address provides a more professional vibe and helps to build trust in comparison to a personal email.
There are many ways to set up a good-looking business email address for your business. In this article, we’ll show you how to create a free business email with your hosting provider and why we recommend Bluehost.
Free Business Email: GSuite vs. Your Hosting Provider
There are two popular ways to set up a business email account for your website: via GSuite or your hosting provider.
GSuite is a premium email service from Gmail that lets you use set up a professional business email account. GSuite comes with all the basic Gmail features and also let you access other Google apps, like Google Drive, Calendar, etc. for your business.
Let’s take a look at a few differences between GSuite and hosting provider, like Bluehost.
Cost: GSuite is a premium product, starting at $6 / month / user. However, with Bluehost, you can set up FREE business email accounts.
Usage: With GSuite, you can manage your business email by logging into Gmail. Conversely, if you’ve set up free business email from your hosting provider, you can manage your emails via your hosting account.
Related: Best SMTP transactional email services.
Why We Recommend Bluehost for Free Business Email
If you’re starting out with a new website and don’t have the budget for a comprehensive business email app like GSuite, then you might want to consider setting up a free business email account with your hosting provider.
A lot of web hosting providers allow you to set up and manage free business email accounts. However, we believe Bluehost stands out from the rest for a few reasons:
- Free email domain: A free domain name is offered with every web hosting plan.
- Free business email addresses: With any web hosting plan, you can create 5 business email addresses.
- Free email hosting: Of course, you don’t have to pay extra for hosting or managing your email accounts.
- Reliable hosting: Bluehost is one of the officially recommended web hosting providers by WordPress.org.
Bluehost is one of the best WordPress hosting companies for building websites in WordPress. It offers reliable and secure WordPress hosting plans at an affordable price. Among the perks of using Bluehost, free business emails is one of many noteworthy features.
The ‘basic’ plan priced $2.75 per month offers 1 free domain and 5 free email accounts while their other plans, such as ‘plus’ and ‘prime,’ offer unlimited free business email accounts. The email storage capacity is 100MB for ‘basic’ plan users while it’s unlimited for other users.
Bluehost’s email service comes with advanced spam protection with Spam Hammer and Spam Assassin. Furthermore, it has a premium spam filtering service called ‘postini’ for advanced spam protection.
1. Creating a Free Business Email Account Using Bluehost
In order to create a business email account, you need to first open your Bluehost dashboard.
Note: If you don’t have a website, go to Bluehost , select an appropriate plan, and sign up first.
Then, go to the ‘Email’ menu on the left.
Now, you’ll see the ‘Email Accounts’ page on the screen. You can add and manage all of your email accounts for all your domains from this interface.
To create a new email account, enter an account name and password. Create a strong password by using lower and upper case characters, numbers, and symbols or click ‘Generate’ for a machine-generated complex password.
Next, specify mailbox quotas and click on ‘Create Account’. Check the box ‘Send welcome email with mail client configuration instructions’ before clicking on ‘Create Account’ if you want an automated email with email configuration instructions.
Also, make sure that the correct domain is selected if you manage multiple domains.
That’s all it takes to create a new email account! Yes, it takes less than 5 minutes!
Now, you can add email accounts for your team members one-by-one through the same process.
2. Viewing All Email Accounts
To view all email accounts, click on the ‘Email Accounts’ tab next to the ‘Add Email Account Tab’ as shown in the screenshot below.
You can view or manage all your email accounts in this tab.
3. Managing All Email Accounts
From the ‘Email Accounts’ tab, you can configure six types of actions for each email account.
i. Access Webmail – Check Your Email
To view your email inbox, click on ‘Access Webmail’. Then, it will redirect you to a webmail page, like the one pictured below, where you can choose a webmail application to open your email. You can also set an application as the default.
Select any application and you will see your email inbox.
ii. Disk and Data
If you want to change the disk space for your email accounts or manage the disk usage, you can go to the ‘Disk and Data’ action.
iii. Manage Suspension
This option has suspension settings for your email accounts. You can allow or suspend for three actions: Login, receive, and send.
iv. Password and Authentication
You can change passwords for your email accounts from this option.
v. Connect Devices
This option allows two actions: 1) Set Up Mail Client 2) Configure Calendars and Contacts.
If you want to access your email account through an email application like Microsoft Outlook 2010 on your device, you need to run configuration scripts provided by the mail. You can get the scripts when you open ‘Set Up Mail Client’ option.
You can delete your email accounts easily from this option.
4. Forwarding Emails
From the ‘Email’ menu in your Bluehost dashboard, you can see a sub-menu called ‘Forwarders’. This sub-menu allows you to forward email to another email account.
In order to forward emails, click on Add Forwarder. A new page will appear as follows:
Enter the email address to forward emails from. Then, select your domain. Next, enter the email address to which emails are to be forwarded, and click on ‘Add Forwarder’. Now your emails will be forwarded per your settings.
This is useful when you have to share a message received by an account with many people in the team. It’s also useful when you have more than one email to handle.
Next, there is a ‘Domain Forwarder’ option which allows you to forward all emails from one domain to another.
First, select a domain to forward emails from and then enter the domain to forward emails to. Then, click on ‘Add Domain Forwarder’.
5. More Bluehost Mail Manager Options
In addition to creating and managing email accounts, there are other useful features and options in the Bluehost mail manager.
Auto Responders: Auto Responders allow you to set up auto response messages which are sent automatically when someone sends an email to your address. This is useful when you are unavailable or on a long vacation and cannot respond to emails.
Email Filters: You can filter emails for each account in your domain and keep your inbox clean and safe.
In order to create filters, you must add multiple rules to match email subjects, addresses, and other parts of an email message. Then, you must specify filter actions for the rules added.
6. How to Connect Bluehost Email with Gmail
Gmail is undoubtedly the leader among the email service providers today. If you are using Gmail most of the time, you can connect your Bluehost email with Gmail and access your inbox in Gmail.
To connect your Bluehost email with Gmail, first, log into your Gmail account.
Then, go to ‘Settings’ and click on ‘Accounts and Import Menu’. Scroll down ‘Check mail from other accounts: Add a mail account’ and click on ‘Add a mail account’.
Then, enter your Bluehost email address from which you want to receive emails in Gmail.
Next, it requires you to enter your Bluehost email and password. Finally, a verification code is sent to Bluehost email for confirmation. And, after you enter the code in the Gmail’s ‘Add Account’ window, your Bluehost email will be connected. Then, you can access your Bluehost email in Gmail.
That’s it! We hope this article helped you set up free professional business email accounts.
Use More Professional Business Emails with G Suite
Bluehost provides a bunch of business email features. However, it lacks advanced and more professional features. If you want to manage your business emails more professionally and efficiently, you need to use a premium service like G Suite.
G Suite is a paid Gmail service, also known as ‘Gmail for Business’. In addition to creating professional business emails, G Suite offers a host of file sharing, storage, connecting, and team building platforms which will help you grow your businesses exponentially.
It has different pricing plans you can choose from. The basic plan costs $6 per user per month and comes with 30GB storage capacity.
Above all, G Suite offers fully dedicated 24/7 technical support and keeps your business email accounts guarded every time. If you have a budget for branding your emails, G Suite is the best choice for you.
For setting up email with GSuite, you can read our complete tutorials on how to set up a professionally branded business email with G Suite and create an email blast the non-spam way.